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Purepage Server 4.0
Common Questions and Answers
- What is Purepage Server?
- How long does it take to deploy Purepage Server?
- Do Administrators or users require much training to use Purepage Server?
- Is the trial version of Purepage Server crippled or limited in any way?
- Can Purepage Server integrate with our existing document/content management systems?
- Can Purepage Server integrate with our Workflow system?
- Can Purepage Server integrate with out Intranet or Website easily?
- How easy is it to create Sites?
- How easy is it for users to contribute content?
- How are Sites published?
- Can administrators easily organize their Sites and content?
- How do users view all these documents?
- Do users need to download or install any software?
- Can HTML display documents like the originals?
- How does Purepage Server render the documents into HTML?
- Do you need to install applications for every file type you want Purepage Server to publish?
- Do you support PDF documents?
- How do users view the published Sites?
- What search engines does Purepage Server integrate with?
- What web servers does Purepage Server integrate with?
- How do users find the content they are looking for?
- Is new and updated content tagged in Sites?
- Can users download the original documents?
- How can users edit and update content on the Site?
- What sort of security does Purepage Server support?
- Can you stop certain users from viewing parts of Sites?
- Can you control which users can contribute or update content?
- Can I “brand” this product with my own companies logo, images etc.?
- Can I include Purepage Server with my product for redistribution
Q. What is Purepage Server?
Purepage Server publishes your companies’ documents (procedure and policy manuals, forms, reports, legal documents, spreadsheets etc.) onto your Intranet and makes them instantly
available to everyone with a web browser. Content is added or updated by departments and automatically published by Purepage Server, as it becomes available – keeping content up to date.
Purepage Server is a first of its kind, designed with simplicity in mind for both administrators and end users. Deployment is straightforward and accomplished in under a day. End users work
in familiar desktop applications and save documents to have them published, eliminating the need for training. Purepage Server organizes the published content in a powerful, yet easy-to-use,
browser-based portal for users to access, search, modify and update content.
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Q. How long does it take to deploy Purepage Server?
Typically, Purepage Server can be deployed in a number of hours - this includes having users starting to contribute content. Maintenance is minimal and is usually kept to under 10 hours per
month for larger organizations (less for smaller organizations or departments).
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Q. Do Administrators of users require much training to use Purepage Server?
No, Administrators with a moderate technical skill level should require no training at all to deploy and maintain Purepage Server when using the Purepage Server User Guide included with the
software. Users find using navigating published Sites and contributing content as simply as using any other web site due to the web browser based document portal generated by Purepage
Server for your published Sites.
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Q. Is the trial version of Purepage Server crippled or limited in any way?
The trial version of Purepage Server is completely functional and functions for a full 30 days after the first use - it is limited in no way. Trial extension keys may be obtained from sales@purepage.com.
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Q. Can Purepage Server integrate with our existing document/content management systems?
Yes - administrators can completely control how and when content is published and how the document portal is built. Additionally, scripting allows administrators to integrate published and staged
content into their existing workflow or document/content management repositories.
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Q. Can Purepage Server integrate with our Workflow system?
Yes - administrators can completely control when content is published and what steps are involved in the publishing of content. For example, you may wish content to be “held” pending approval.
Purepage Server’s scripting easily allows for this and other steps.
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Q. Can Purepage Server integrate with out Intranet or Website easily?
Yes - linking the published content is as easy as linking to the published Sites document portal home page from your existing Intranet or Website. The published Sites can easily be served to
users through your existing web servers. Additionally, the “branding” of the document portal and published content allows the Sites to integrate closely with the look and feel or your Intranet or web sites.
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Q. How easy is it to create Sites?
Creating a new Intranet Site using Purepage Server is easy and can be accomplished in a number of minutes. Simply, specify the name, source folder and target folder. Publishing is simple with
the click of a button or alternatively you can specify scheduled publishing of Sites. After a Site is published, users can start contributing content directly to the Site.
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Q. How easy if it for users to contribute content?
Purepage Server relies on the familiar user interface of an web browser for all user interaction including accessing, searching and contributing document content. Users can contribute content in a
number of ways:
- Internet Explorer users can simply click the “submit” link and contribute content directly to the current location within the Site.
- FTP submittal is fully supported by using any standard FTP server
- File system submittal is supported including drag and drop - users simply drop a file in a folder to have it published or updated.
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Q. How are Sites published?
Purepage Server offers administrators a number of options when publishing Sites. Manual publishing is available at any time at the click of a button while scheduled publishing can be set on a
per-Site basis allowing for publishing at off-peak times to reduce network load. Importantly, Purepage offers administrators full control over the settings that control how the documents and Sites
are published including the branding of the published Sites so that they look the way you want them to.
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Q. Can administrators easily organize their Sites and content?
Yes, Purepage Server allows administrators a number of flexible ways to organize content. Firstly, multiple Sites may be created for different departments or sections of your organization.
Secondly, every Site may contain unlimited folders and sub-folders allowing for fine control over the structure of your content.
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Q. How do users view all these documents?
Users can easily view all Site content using any version 4.x (or later) web browser. Purepage Server creates a powerful document portal that allows users to navigate the folders within
your Sites, find the content they need and view the content. Viewing documents is simple thanks to Purepage’s powerful HTML rendition technology that produces HTML versions of the Site’s
document content which retain the layout, formatting, images and links of the original documents - so that they look as the document authors intended. Additionally, administrators can allow users to
download the original documents for editing or updated.
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Q. Do users need to download or install any software?
No - no additional software is required to be installed or maintained on users machines, all that is required is a web browser! Importantly this eliminates the need for user training
whilst eliminating the security concerns some software places on your network by relying on Java based viewing solutions as well as eliminating the need for end users and administrators to download,
install and upgrade proprietary viewing plugins that may not be supported in the future.
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Q. Can HTML display documents like the originals?
Yes - by relying on new HTML technology found in 4.x browsers, Purepage Server can make your HTML rendered documents look the same as the originals including layout, formatting, links,
images and fonts. HTML rendered documents are extremely fast to download and can be viewed in the users web browser without having to download or install and additional software.
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Q. How does Purepage Server render the documents into HTML?
Purepage Server firstly backgroiund-prints each document it is rendering into HTML. It then talks to the original authoring applications to extract additional information about the document
(such as links and tables of contents etc.). With these two pieces of information, Purepage can produce and HTML rendition that looks and behaves like the original document, including layout,
formatting, fonts, images and links etc.
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Q. Do you need to install applications for every file type you want Purepage Server to publish?
For each document type you wish Purepage Server to be able to publish to your Site, you will need an application capable of printing that document (using Windows drag and drop printing)
installed. For example, installing MS Office to handle the printing of Office documents.
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Q. Do you support PDF documents?
Yes - Purepage Server 4 fully supports PDF documents within your Sites. users can contribute PDF documents and Purepage Server will publish these to the Intranet.
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Q. How do users view the published Sites?
Users can easily view all published Site content using any version 4.x (or later) web browser. Purepage Server creates a powerful document portal that allows users to navigate the folders within
your Sites, find the content they need and view the content. Viewing documents is simple thanks to Purepage’s powerful HTML rendition technology that produces HTML versions of the Site’s
document content which retain the layout, formatting, images and links of the original documents - so that they look as the document authors intended. Additionally, administrators can allow users to
download the original documents for editing or updated.
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Q. What search engines does Purepage Server integrate with?
Purepage Server integrates with most common web search engines. We usually recommend the use of Microsoft Index Server as this integrates with Microsoft’s IIS web server and
together they provide an excellent free yet powerful way of serving published Sites to your end users. Integration with a search engine is a simple process.
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Q. What web servers does Purepage Server integrate with?
Purepage Server supports all industry standard web servers. Simply point the root of the web site to the folder that Sites are published to and the web server will do the rest.
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Q. How do users find the content they are looking for?
By using the powerful document portal that Purepage Server creates for your published Sites, users can find the information they are looking for quickly and easily. Sites are broken down in
to folders so users can easily navigate the structure of the Site and the defined areas. New or updated content is tagged to allow for quick pinpointing of changed information. Integration with
search engines provides users powerful keyword and other criteria search including free text searches.
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Q. Is new and updated content tagged in Sites?
Yes - administrators have total control over what content is considered new or updated by Purepage Server. For example, administrators may set the limit to be 7 days for new or updated
content to be tagged. This setting can be changed on a per-Site basis.
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Q. Can users download the original documents?
Optionally, administrators can determine that original documents should be available for users to download and read or edit. This setting can be changed by Site and also for sub-folders within
Sites. Administrators can also set file or folder permissions to control who can download original documents.
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Q. How can users edit and update content on the Site?
Users can easily edit and update content from within the applications that are familiar to them, for example MS Word, Lotus etc. Users can submit new or updated content for publishing to the
Site at any time in a number of ways:
- Internet Explorer users can simply click the “submit” link and contribute content directly to the current location within the Site.
- FTP submittal is fully supported by using any standard FTP server
- File system submittal is supported including drag and drop - users simply drop a file in a folder to have it published or updated.
Optionally, administrators can determine that original documents should be available for users to download and read or edit. This setting can be changed by Site and also for sub-folders within
Sites. Administrators can also set file or folder permissions to control who can download original documents.
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Q. What sort of security does Purepage Server support?
Purepage Server fully integrates with both Windows NT file and folder security and web server authentication and security control. With these security options, administrators can easily control who
can access, view, update and publish content to any given area of your Sites.
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Q. Can you stop certain users from viewing parts of Sites?
Yes - by setting the Windows NT folder permissions on your published Sites or by setting the web server folder permissions on your published Sites you can easily control who can access and
view certain areas of your Sites. Additionally, Purepage Server allows you to control who (or if) anyone can download original copies of your Sites published document content.
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Q. Can you control which users can contribute or update content?
Yes - by setting the Windows NT folder permissions on certain areas of your staged Site (the area content is stored before publishing) you can easily control which users and groups can
submit new or updated content to your Sites.
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Q. Can I “brand” this product with my own companies logo, images etc?
Q. Can I include Purepage Server with my product for redistribution
Yes - we offer a number of options for including Purepage Server or the Purepage Server technology in your own products in either generic or private labeled form. Please see the OEM page of this web site for more information.
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